[dundee] DP Act / Membership list

[Arron 'Finux' Finnon]

On 18/01/11 12:06, Robert Ladyman wrote:
> Arron, et al.:- 
>
> http://www.ico.gov.uk/for_organisations/data_protection/the_guide/exemptions.aspx
>
> Has a the ICO's guide to exemption: my advice is that question 8 gives you the 
> gives you the guidance that you require (you are also only processing for 
> membership and accounting purposes) and you are not required to notify. 
>
> Note that as you are going to store the information you must still make sure 
> that it is current, accurate and should delete whatever records are not 
> required (e.g. when a member leaves, which implies that you need to get an 
> accurate membership list).  You must also, of course, keep the information 
> securely: you only have a get-out-of-jail-free card for notification, not for 
> neglect of the other requirements of the Act.
>
> Passing a simple list of names to the Hannah MacLure Centre for admission will 
> not violate this ("disclosures other than those made with the 
> consent....necessary for this exempt purpose" - the purpose being to hold 
> meetings).
> An alternative would be to have a recognised membership card (recognised by 
> the HMC) that could be waved at the door-wardens when required so that no 
> names need be passed, etc. If you are worried about passing the names, you can 
> ask members for their explicit permission (permission being the issue).
Funny you should mention this, an idea has been floated about producing
a membership card with personalised QR codes.  So people wishing to have
their attendance documented would just need to swipe the QR code and hey
presto.

Now personally this is not required at all, and i see no need to have an
attendance documented apart from officers that is.  This doesn't mean
that it isn't a good idea though, if people want to do it or not, i mean
i suppose we could do an opt in scheme.  I like the idea and i would
happily scan my card each meeting, and obviously those that have floated
this idea would do it too. 

Its an idea feel free to make constructive arguments and please keep the
flames to a minimal
> RJL
>


-- 
Arron "finux" Finnon

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