[Malvern] Document Storage

[Andrew Morris]

Ian,

When scanning to PDF, my printer doobries always prompted for next/last 
page and made a multipage PDF after all the pages were scanned in to a 
temporary location .. this actually allowed me to have different 
size/orientation pages in the same PDF file. I haven't tried this with 
XSANE, yet.

Filenames were made to suit. I now usually follow ISO8601 because the 
results index in date order. I have recently been renaming the contents 
of old archives and recreating archives. I find RW discs useful for 
this! Common subject documents went in appropriate directories (Council, 
Gas, Electric, Personal, Miscellaneous, Ignore(Tax) ... etc.) Never use 
spaces in filenames ... personal hangover from SCO Unix ... always use 
underscore.

Andy

Ian Pascoe wrote:
> Geoff - thanks.
> 
> Andy, how do you cope with multiple paged documents and what / how do you
> know what file contains what information?
> 
> E
> 
> -----Original Message-----
> From: malvern-bounces at mailman.lug.org.uk
> [mailto:malvern-bounces at mailman.lug.org.uk]On Behalf Of Andrew Morris
> Sent: 17 September 2007 11:24
> To: Malvern at mailman.lug.org.uk
> Subject: Re: [Malvern] Document Storage
> 
> 
> Ian,
> 
>  From experience, starting from scratch with a pile of past documents is
> time-consuming ... you really don't realise just how much time it takes
> to scan in a multi-page document. Start with current documents, as they
> appear, and add in a bunch of back documents to each session. With time,
> you will clear the backlog, and build a library.
> 
> Any scanned document makes for a much bigger file than an original print
> file. Take any bill PDF from BT or equivalent, print it and scan the
> result. The scan is easily 10-20 times the file size. OCR doesn't cope
> easily with anything esoteric as a font. Plus, OCR'ed stuff cannot be
> used in legal circumstances, but scanned stuff can be; it's how some
> evidence has been stored for years (used to be microfilm, now it's
> high-res digital).
> 
> I scanned everything into PDF on an HP PSC 1210 all-in-one scanner and
> printer, generally produced about 500k-1M per page, which sometimes
> compressed a bit in 7zip, but not always. That continued until the
> scanner software hit some sort of timeout (about 3 years) at which point
> all the HP Director stuff refused to work (won't start), independent of
> the platform it was loaded on (98, 98SE, ME, XP, Vista). Now I can only
> do JPG from the scanner button. Don't know why, HP refused to talk to me
> after I gave the question and then the age of the scanner. Works fine on
> XSANE on Linux, but only to 600dpi. Windows would alias upto to 2400.
> 
> You can cut the size of file by choosing your destination media. If you
> want to be able to reprint, then you need 300 dpi; if you only want to
> read on a screen, then 150dpi is adequate, even allowing for future
> resolution upgrades on displays.
> 
> I double-store everything current (up to 24 months) on HD and CD/DVD.
> Burn the CD/DVD at low speed for long-term reliability (as you would do
> for any archival stuff). Prune the HD at 24 months.
> 
> Andy
> 
> 
> Ian Pascoe wrote:
>> Morning Folks
>>
>> In the list's opinion which is the best way to store documents?
>>
>> In particular, as my own filing system is, well non existant, I was
> thinking
>> about scanning all necessary documents and then storing them eithre to HD
> or
>> CD / DVD.
>>
>> I've been trying to work out in my own mind what would be the better way
> to
>> store these scanned documents that will maintain the clarity and be of
>> minimal size.
>>
>> So far it's looking like storing them as a tiff image, but I'm not sure
>> whether it's worth the time to push them through an OCR tool and into an
>> appropriate document format.  Either raw or compressed through something
>> like 7Zip into a self extracting file, or such like
>>
>> It is not necessary for the stored images to be "legal" copies but are
>> merely there for my own reference.
>>
>> Thoughts, apart from sorting out my paper filing system!
>>
>> E
>>
>>
>>
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>>
> 
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